Property & Liability Insurance

The following forms and information are provided for use by parishes, missions and schools. Please contact the Diocesan Business Office ((318)868-4441) for assistance completing forms.

Accident / Incident Claim Forms (Reporting):

Please call the Diocesan Business Office in order to report an incident involving property, liability or automobile claims or use the forms below.  Please note: If the injured person is an employee, then the matter falls under Workers’ Compensation. Please contact Peggy Ray in the Department of Human Resources for information on setting up claims for employees.

Please email all Non Workers’ Comp Accident Reports and Property Loss Reports to busoffice@dioshpt.org.

Accident Report (fillable pdf)  If the accident/incident involved a student, then use Student Accident Insurance Claim form below.
Property Loss Report (fillable pdf)

Deductibles:

  • Property claims carry a $1,500 deductible per instance.

  • Auto claim deductible is $500 for collision. There is no deductible on comprehensive claims (cracked windshields, etc). Only autos owned by our parishes, missions and schools and the personal autos of priests who choose our insurance are covered by the diocesan policies. Police Reports must be provided in all collision claims.

Forms for Insurance Coverage 

Certificates of Insurance
Providing Certificates of Our Insurance to other locations

Many times in the course of business, a church or school will need to contract with another location to host an event.  Examples of this are parish carnivals which may require use of a city parking lot, school field trips, and graduations and fundraising events which are hosted at another venue.  For these situations, certificates of liability insurance are often required by the hosting facility (City, Convention Center, etc.)

Other times, our locations can benefit by providing evidence of property insurance, such as when the copier leasing company is ready to charge the church for separate insurance on a rented copier.

Any time one of our diocesan locations is required to provide evidence of our insurance policies, please contact the Business Office ((318)868-4441).  Please provide request information on the following form.

The Business Affairs Office will request the certificate from the insurance company and forward it to the church or school upon receipt. Turn around for certificates is usually same or next day.  However, care should be taken to allow at least a week when possible, in the event that there should be an unexpected delay in processing.

Requesting Certificates of Insurance from Vendors and Third Parties

Certificates of insurance should be provided by any organization or vendor conducting business on Church property. This includes, but is not limited to service/repair companies and groups requesting use of church/school facilities for meetings.

  • Organization/Company must present Certificate of Insurance for no less than $1,000,000 coverage per occurrence.

  • Diocese of Shreveport / Bishop / Church Parish (or high school) must be endorsed* as additional insured on the general liability policies, complete with respective addresses noted (Diocese at 3500 Fairfield Avenue, Shreveport, LA 71104; Bishop at 1000 Fairview, Shreveport, LA 71104).

  • Evidence and endorsement as additional insured of Auto Liability. If the organization does not provide auto insurance for its vehicles, then you need to obtain proof of the individual’s auto liability policy.

  • Evidence (but not endorsement) of Workers’ Compensation coverage is required as well.

Also, any vendor providing activities such as pony rides, inflatable space walks, slides, etc. on Diocesan/Church property must also present a Certificate of Insurance that contains the provisions noted above.

*When requesting certificates of insurance from third parties, it is important to request that the church/diocese/bishop be endorsed on the general liability policy as additionally insured. This guarantees that the underwriting insurance company (not the broker) knows that the policy itself is being affected. As a result, you will automatically receive updated certificates when the policy is renewed or cancelled.

Please also see the Guidelines for Requesting Vendor Insurance. If you have any questions about requesting vendor insurance, or need someone to communicate with the insurance company on your behalf, the business office administrative assistant will be happy to assist you.

INSURANCE FOR FOREIGN MISSION TRIPS AND INTERNATIONAL TRAVEL

For anyone traveling outside the USA, Gallagher Charitable International Insurance Services offers Special Insurance, which includes Emergency Medical Evacuation. At this time it is $3.30 per day
per person.  We strongly recommend that the sponsoring church purchase the coverage for travel participants.  Coverage may be sought at www.TravelWithGallagher.com.

TENANT USER LIABILITY INSURANCE PROGRAM (Formerly “Special Events Insurance”)  **

For private groups or individuals renting or using any portion of church property, a separate insurance policy can be purchased from Arthur J. Gallagher Risk Management Services. If TULIP coverage is declined, then the preceding requirements will apply.  New to our system is the requirement that all applications be completed online, with the exception of recurring meetings, whose application is noted below.  This change ensures timely approval and immediate response. TULIP Quick Reference.

Examples of Eligible Events that Require Additional Insurance

Any questions about the TULIP program should be directed to Brianna Riske (630-647-3035) at Brianna_Riske@ajg.com.

**TULIP coverage is not intended for church- or school-sponsored events. If you have questions about the nature and purpose of TULIP, please call the Business Office at (318)868-4441.  Exceptions to this arise when a church or school sponsors a “bazaar/craft fair” type event or has an event at which inflatable amusement devices are erected. If your location is hosting an event with inflatables, please contact Brianna Riske by email at Brianna_Riske@ajg.com to begin the process for obtaining coverage.  You will need to submit the Special Events Application and Inflatables Best Practices (signed by principal or pastor) in order to secure coverage.

Student Accident Insurance

Student Accident Insurance is afforded to all students enrolled in our schools and pre-schools. The coverage is secondary to the parents’ primary insurance coverage. Claims are expected to be filed as soon as possible, but must be filed within sixty days of date of accident in order to be considered for possible payment.

Workers’ Compensation Insurance

For forms and information related to Workers’ Compensation, please visit the Diocesan Department of Human Resources